RESOLUTION A.851(20)



RESOLUTION A.851(20)
adopted on 27 November 1997

INTERNATIONAL MARITIME ORGANIZATION E


A 20/Res.851

2 December 1997

Original: ENGLISH

ASSEMBLY

20th session

Agenda item 9

RESOLUTION A.851(20)

adopted on 27 November 1997

GENERAL PRINCIPLES FOR SHIP REPORTING SYSTEMS AND SHIP REPORTING

REQUIREMENTS, INCLUDING GUIDELINES FOR REPORTING INCIDENTS

INVOLVING DANGEROUS GOODS, HARMFUL SUBSTANCES

AND/OR MARINE POLLUTANTS

THE ASSEMBLY,

RECALLING Article 15(j) of the Convention on the International Maritime Organization

concerning the functions of the Assembly in relation to regulations and guidelines concerning maritime

safety and the prevention and control of marine pollution from ships,

RECALLING ALSO resolution 3 of the International Conference on Maritime Search and

Rescue, 1979, on the need for an internationally agreed format and procedure for ship reporting systems,

CONSIDERING that current national ship reporting systems may use different procedures and

reporting formats,

REALIZING that such different procedures and reporting formats could cause confusion to

masters of ships moving from one area to another covered by different ship reporting systems,

BELIEVING that such confusion could be alleviated if ship reporting systems and reporting

requirements were to comply as far as practicable with relevant general principles and if reports were made

in accordance with a standard format and procedures,

RECALLING the General Principles for Ship Reporting Systems and Ship Reporting

Requirements, including Guidelines for Reporting Incidents Involving Dangerous Goods, Harmful

Substances and/or Marine Pollutants, adopted by resolution A.648(16),

RECOGNIZING that States Parties to the International Convention relating to Intervention on the

High Seas in Cases of Oil Pollution Casualties (1969) and the Protocol relating to Intervention on the High

Seas in Cases of Marine Pollution by Substances other than Oil (1973) may take such measures on the high

seas as may be necessary to prevent, mitigate or eliminate grave and imminent danger to their coastline or

A 20/Res.851 - 2 -

related interests from pollution or threat of pollution of the sea by oil and substances other than oil

following upon a maritime casualty or acts related to such a casualty, which may reasonably be expected

to result in major harmful consequences,

RECOGNIZING ALSO the need for coastal States to be informed by the master of an assisting

ship, or of a ship undertaking salvage, of particulars of the incident and of action taken,

RECOGNIZING FURTHER that an incident involving damage, failure or breakdown of the ship,

its machinery or equipment could give rise to a significant threat of pollution to coastlines or related

interests,

HAVING CONSIDERED the recommendation made by the Maritime Safety Committee at its

sixty-seventh session and the Marine Environment Protection Committee at its thirty-ninth session,

1. ADOPTS the General Principles for Ship Reporting Systems and Ship Reporting Requirements,

including Guidelines for Reporting Incidents Involving Dangerous Goods, Harmful Substances and/or

Marine Pollutants, set out in the Annex to the present resolution;

2. URGES Governments to ensure that ship reporting systems and reporting requirements comply as

closely as possible with the general principles specified in the Annex to the present resolution;

3. URGES ALSO Governments to bring the reporting format and procedures to the notice of

shipowners and seafarers as well as of the designated authorities concerned;

4. RECOMMENDS Governments and States Parties to MARPOL 73/78 to implement the Guidelines,

in accordance with paragraph (2) of article V of Protocol I thereof;

5. REVOKES resolution A.648(16).

- 3 - A 20/Res.851

ANNEX

GENERAL PRINCIPLES FOR SHIP REPORTING SYSTEMS AND SHIP

REPORTING REQUIREMENTS, INCLUDING GUIDELINES FOR

REPORTING INCIDENTS INVOLVING DANGEROUS GOODS,

HARMFUL SUBSTANCES AND/OR MARINE POLLUTANTS

1 GENERAL PRINCIPLES

1.1 Ship reporting systems and reporting requirements are used to provide, gather or exchange

information through radio reports. The information is used to provide data for many purposes including

search and rescue, vessel traffic services, weather forecasting and prevention of marine pollution. Ship

reporting systems and reporting requirements should, as far as practicable, comply with the following

principles:

.1 reports should contain only information essential to achieve the objectives of the system;

.2 reports should be simple and use the standard international ship reporting format and

procedures; where language difficulties may exist, the languages used should include

English, using where possible the Standard Marine Navigational Vocabulary, or

alternatively the International Code of Signals. The standard reporting format and

procedures to be used are given in the appendix to this Annex;

.3 the number of reports should be kept to a minimum;

.4 no charge should be made for communication of reports;

.5 safety or pollution-related reports should be made without delay; however, the time and

place of making non-urgent reports should be sufficiently flexible to avoid interference

with essential navigational duties;

.6 information obtained from the system should be made available to other systems when

required for distress, safety and pollution purposes;

.7 basic information (ship's particulars, on-board facilities and equipment, etc.) should be

reported once, be retained in the system and be updated by the ship when changes occur

in the basic information reported;

.8 the purpose of the system should be clearly defined;

.9 Governments establishing a ship reporting system should notify mariners of full details of

the requirements to be met and procedures to be followed. Details of types of ships and

areas of applicability, of times and geographical positions for submitting reports, of shore

establishments responsible for operation of the system and of the services provided should

be clearly specified. Chartlets depicting boundaries of the system and providing other

necessary information should be made available to mariners;

A 20/Res.851 - 4 -

.10 the establishment and operation of a ship reporting system should take into account:

.10.1 international as well as national responsibilities and requirements;

.10.2 the cost to ship operators and responsible authorities;

.10.3 navigational hazards;

.10.4 existing and proposed aids to safety; and

.10.5 the need for early and continuing consultation with interested parties including a

sufficient period to allow for trial, familiarization and assessment to ensure

satisfactory operation and to allow necessary changes to be made to the system;

.11 Governments should ensure that shore establishments responsible for operation of the

system are manned by properly trained persons;

.12 Governments should consider the interrelationship between ship reporting systems and

other systems;

.13 ship reporting systems should preferably use a single operating radio frequency; where

additional frequencies are necessary, the number of frequencies should be restricted to the

minimum required for the effective operation of the system;

.14 information provided by the system to ships should be restricted to that necessary for the

proper operation of the system and for safety;

.15 ship reporting systems and requirements should provide for special reports from ships

concerning defects or deficiencies with respect to their hull, machinery, equipment or

manning, or concerning other limitations which could adversely affect navigation and for

special reports concerning incidents of actual or probable marine pollution;

.16 Governments should issue instructions to their shore establishments responsible for the

operation of ship reporting systems to ensure that any reports involving pollution, actual

or probable, are relayed without delay to the officer or agency nominated to receive and

process such reports, and to ensure that such an officer or agency relays these reports

without delay to the flag State of the ship involved and to any other State which may be

affected;

.17 States which are affected or likely to be affected by pollution incidents and may require

information relevant to the incident should take into account the circumstances in which

the master is placed, and should endeavour to limit their requests for additional

information; and

.18 the appendix to this Annex does not apply to danger messages referred to under regulation

V/2 of the 1974 SOLAS Convention, as amended. The present practice of transmitting

such messages should remain unchanged.

- 5 - A 20/Res.851

2 GUIDELINES FOR REPORTING INCIDENTS INVOLVING DANGEROUS GOODS

2.1 The intent of these Guidelines and those contained in the appendix is to enable coastal States and

other interested parties to be informed without delay when any incident occurs involving the loss, or likely

loss, overboard of packaged dangerous goods into the sea.

2.2 Reports should be transmitted to the nearest coastal State. When the ship is within or near an area

for which a ship reporting system has been established, reports should be transmitted to the designated

shore station of that system.

3 GUIDELINES FOR REPORTING INCIDENTS INVOLVING HARMFUL SUBSTANCES

AND/OR MARINE POLLUTANTS

3.1 The intent of these Guidelines and those contained in the appendix is to enable coastal States and

other interested parties to be informed without delay of any incident giving rise to pollution, or threat of

pollution, of the marine environment, as well as of assistance and salvage measures, so that appropriate

action may be taken.

3.2 In accordance with article V(1) of Protocol I of MARPOL 73/78, a report shall be made to the

nearest coastal State.

3.3 Whenever a ship is engaged in or requested to engage in an operation to render assistance to or

undertake salvage of a ship involved in an incident referred to in 1(a) or (b) of article II of Protocol I of

MARPOL 73/78, as amended, the master of the former ship should report, without delay, the particulars

of the action undertaken or planned. The coastal States should also be kept informed of developments.

3.4 The probability of a discharge resulting from damage to the ship or its equipment is a reason for

making a report.

A 20/Res.851 - 6 -

APPENDIX

1 PROCEDURES

Reports should be sent as follows:

Sailing plan (SP) - Before or as near as possible to the time of departure from a port within a

system or when entering the area covered by a system.

Position report (PR) - When necessary to ensure effective operation of the system.

Deviation report (DR) - When the ship's position varies significantly from the position that would have

been predicted from previous reports, when changing the reported route, or

as decided by the master.

Final report (FR) - On arrival at destination and when leaving the area covered by a system.

Dangerous goods - When an incident takes place involving the loss or likely loss overboard of

report (DG) packaged dangerous goods, including those in freight containers, portable tanks,

road and rail vehicles and shipborne barges, into the sea.

Harmful substances - When an incident taks place involving the discharge or probable discharge

report (HS) of oil (Annex I of MARPOL 73/78) or noxious liquid substances in bulk

(Annex II of MARPOL 73/78).

Marine pollutants - In the case of loss or likely loss overboard of harmful substances in packaged

report (MP) form including those in freight containers, portable tanks, road and rail vehicles

and shipborne barges, identified in the International Maritime Dangerous

Goods Code as marine pollutants (Annex III of MARPOL 73/78).

Any other report - Any other report should be made in accordance with the system procedures as

notified in accordance with paragraph 9 of the General Principles.

2 STANDARD REPORTING FORMAT AND PROCEDURES

2.1 Sections of the ship reporting format which are inappropriate should be omitted from the report.

2.2 Where language difficulties may exist, the languages used should include English, using where

possible the Standard Marine Navigational Vocabulary. Alternatively, the International Code of Signals

may be used to send detailed information. When the International Code is used, the appropriate indicator

should be inserted in the text, after the alphabetical index.

2.3 For route information, latitude and longitude should be given for each turn point, expressed as in

C below, together with type of intended track between these points, for example "RL" (rhumb line), "GC"

(great circle) or "coastal", or, in the case of coastal sailing, the estimated date and time of passing significant

points expressed by a 6-digit group as in B below.

- 7 - A 20/Res.851

Telegraphy Telephone

(alternative)

Function Information required

Name of system

(e.g. AMVER/

AUSREP/MAREP/

ECAREG/JASREP

SP

PR

DR

FR

DG

HS

MP

Give in full

A

B

C

Name of system

(e.g. AMVER/

AUSREP/MAREP/

ECAREG/JASREP)

State in full

Ship

(alpha)

Time

(bravo)

Position

(charlie)

System identifier

Type of report

Ship

Date and time of event

Position

Ship reporting system

or nearest appropriate

coast radio station

Type of report:

Sailing plan

Position report

Deviation report

Final report

Dangerous goods

report

Harmful substances

report

Marine pollutants

report

Any other report

Name, call sign or ship

station identity, and

flag

A 6-digit group giving

day of month (first two

digits), hours and

minutes (last four

digits). If other than

UTC state time zone

used

A 4-digit group giving

latitude in degrees and

minutes suffixed with

N (north) or S (south)

and a 5-digit group

giving longitude in

degrees and minutes

suffixed with E (east)

or W (west); or

Telegraphy Telephone

(alternative)

Function Information required

E

F

G

H

I

J

K

L

M

N

(delta)

Course

(echo)

Speed

(foxtrot)

Departed

(golf)

Entry

(hotel)

Destination and ETA

(India)

Pilot

(juliet)

Exit

(kilo)

Route

(lima)

Radiocommunications

(mike)

Next report

(november)

True course

Speed in knots and

tenths of knots

Port of departure

Date, time and point of

entry into system

Destination and

expected time of

arrival

Pilot

Date, time and point of

exit from system or

arrival at the ship's

destination

Route information

Radiocommunications

Time of next report

digits) and distance

(state distance) in

nautical miles from a

clearly identified

landmark (state

landmark)

A 3-digit group

A 3-digit group

Name of last port of

call

Entry time expressed

as in (B) and entry

position expressed as

in (C) or (D)

Name of port and date

time group expressed

as in (B)

State whether a deepsea

or local pilot is on

board

Exit time expressed as

in (B) and exit position

expressed as in (C) or

(D)

Intended track

State in full names of

stations/frequencies

guarded

Date time group

expressed as in (B)

O Draught

(oscar)

Maximum present

static draught in metres

Cargo on board

4-digit group giving

metres and centimetres

Cargo and brief details

Telegraphy Telephone

(alternative)

Function Information required

Q

R

S

T

Defect, damage,

deficiency, limitations

(quebec)

Pollution/dangerous

goods lost overboard

(romeo)

Weather

(sierra)

Agent

(tango)

Defects/damage/

deficiencies/other

limitations

Description of

pollution or dangerous

goods lost overboard

Weather conditions

Ship's representative

and/or owner

harmful substances

and gases that could

endanger persons or

the environment (See

detailed reporting

requirements)

Brief details of defects,

damage, deficiencies

or other limitations

(See detailed reporting

requirements)

Brief details of type of

pollution (oil,

chemicals, etc.) or

dangerous goods lost

overboard; position

expressed as in (C) or

(D) (See detailed

reporting

requirements)

Brief details of

weather and sea

conditions prevailing

Details of name and

particulars of ship's

representative or

owner or both for

provision of

information (See

detailed reporting

requirements)

U

V

W

Size and type

(uniform)

Medic

(victor)

Persons

(whiskey)

Ship size and type

Medical personnel

Total number of

persons on board

Details of length,

breadth, tonnage, and

type, etc., as required

Doctor, physician's

assistant, nurse,

personnel without

medical training

State number

Telegraphy Telephone

(alternative)

Function Information required

Y

Z

Relay

(yankee)

End of report

(zulu)

Request to relay report

to another system e.g.,

AMVER, AUSREP,

JASREP, MAREP etc.

End of report

appropriate, brief

details of incident and

of other ships involved

either in incident,

assistance or salvage

(See detailed reporting

requirements)

Content of report

No further information

required

3 GUIDELINES FOR DETAILED REPORTING REQUIREMENTS

3.1 Dangerous goods reports (DG)

3.1.1 Primary reports should contain items, A, B, C (or D), M, Q, R, S, T, U, X of the standard reporting

format; details for R should be as follows:

R 1 Correct technical name or names of goods.

2 UN number or numbers.

3 IMO hazard class or classes.

4 Names of manufacturers of goods when known, or consignee or consignor.

5 Types of packages including identification marks. Specify whether portable tank

or tank vehicle, or whether vehicle or freight container or other cargo transport unit

containing packages. Include official registration marks and numbers assigned to

the unit.

6 An estimate of the quantity and likely condition of the goods.

7 Whether lost goods floated or sank.

8 Whether loss is continuing.

9 Cause of loss.

3.1.2 If the condition of the ship is such that there is danger of further loss of packaged dangerous goods

into the sea, items P and Q of the standard reporting format should be reported; details for P should be as

follows:

- 11 - A 20/Res.851

P 1 Correct technical name or names of goods.

2 UN number or numbers.

3 IMO hazard class or classes.

4 Names of manufacturers of goods when known, or consignee or consignor.

5 Types of packages including identification marks. Specify whether portable tank

or tank vehicle, or whether vehicle or freight container or other cargo transport unit

containing packages. Include official registration marks and numbers assigned to

the unit.

6 An estimate of the quantity and likely condition of the goods.

3.1.3 Particulars not immediately available should be inserted in a supplementary message or messages.

3.2 Harmful substances reports (HS)

3.2.1 In the case of actual discharge primary HS reports should contain items A, B, C (or D), E, F, L, M,

N, Q, R, S, T, U, X of the standard reporting format. In the case of probable discharge (se 3.4), item P

should also be included. Details for P, Q, R, T and X should be as follows:

P 1 Type of oil or the correct technical name of the noxious liquid substances on board.

2 UN number or numbers.

3 Pollution category (A, B, C or D), for noxious liquid substances.

4 Names of manufacturers of substances, if appropriate, when known, or consignee

or consignor.

5 Quantity.

Q 1 Condition of the ship as relevant.

2 Ability to transfer cargo/ballast/fuel.

R 1 Type of oil or the correct technical name of the noxious liquid discharged into the

sea.

2 UN number or numbers.

3 Pollution category (A, B, C or D), for noxious liquid substances.

4 Names of manufacturers of substances, if appropriate, when known, or consignee

or consignor.

5 An estimate of the quantity of the substances.

6 Whether lost substances floated or sank.

A 20/Res.851 - 12 -

8 Cause of loss.

9 Estimate of the movement of the discharge or lost substances, giving current

conditions if known.

10 Estimate of the surface area of the spill if possible.

T 1 Name, address, telex and telephone number of the ship's owner and representative

(charterer, manager or operator of the ship or their agent).

X 1 Action being taken with regard to the discharge and the movement of the ship.

2 Assistance or salvage efforts which have been requested or which have been

provided by others.

3 The master of an assisting or salvaging ship should report the particulars of the

action undertaken or planned.

3.2.2 After the transmission of the information referred to above in the initial report, as much as possible

of the information essential for the protection of the marine environment as is appropriate to the incident

should be reported in a supplementary report as soon as possible. That information should include items,

P, Q, R, S and X.

3.2.3 The master of any ship engaged in or requested to engage in an operation to render assistance or

undertake salvage should report, as far as practicable, items A, B, C (or D), E, F, L, M, N, P, Q, R, S, T,

U, X of the standard reporting format. The master should also keep the coastal State informed of

developments.

3.3 Marine pollutants reports (MP)

3.3.1 In the case of actual discharge, primary MP reports should contain items, A, B, C (or D), M, Q,

R, S, T, U, X of the standard reporting format. In the case of probable discharge (see 3.4), item P should

also be included. Details for P, Q, R, T and X should be as follows:

P 1 Correct technical name or names of goods.

2 UN number or numbers.

3 IMO hazard class or classes.

4 Names of manufacturers of goods when known, or consignee or consignor.

5 Types of packages including identification marks. Specify whether portable tank

or tank vehicle, or whether vehicle or freight container or other cargo transport unit

containing packages. Include official registration marks and numbers assigned to

the unit.

6 An estimate of the quantity and likely condition of the goods.

Q 1 Condition of the ship as relevant.

- 13 - A 20/Res.851

R 1 Correct technical name or names of goods.

2 UN number or numbers.

3 IMO hazard class or classes.

4 Names of manufacturers of goods when known, or consignee or consignor.

5 Types of packages including identification marks. Specify whether portable tank

or tank vehicle, or whether vehicle or freight container or other cargo transport unit

containing packages. Include official registration marks and numbers assigned to

the unit.

6 An estimate of the quantity and likely condition of the goods.

7 Whether lost goods floated or sank.

8 Whether loss is continuing.

9 Cause of loss.

T 1 Name, address, telex and telephone number of the ship's owner and representative

(charterer, manager or operator of the ship or their agent).

X 1 Action being taken with regard to the discharge and the movement of the ship.

2 Assistance or salvage efforts which have been requested or which have been

provided by others.

3 The master of an assisting or salvaging ship should report the particulars of the

action undertaken or planned.

3.3.2 After the transmission of the information referred to above in the initial report, as much as possible

of the information essential for the protection of the marine environment as is appropriate to the incident

should be reported. That information should include items P, Q, R, S and X.

3.3.3 The master of any ship engaged in or requested to engage in an operation to render assistance or

undertake salvage should report, as far as practicable, items A, B, C (or D), M, P, Q, R, S, T, U, X of the

standard reporting format. The master should also keep the coastal State informed of developments.

3.4 Probability of discharge

3.4.1 The probability of a discharge resulting from damage to the ship or its equipment is a reason for

making a report. In judging whether there is such a probability and whether the report should be made, the

following factors, among others, should be taken into account:

.1 the nature of the damage, failure or breakdown of the ship, machinery or equipment; and

.2 sea and wind state and also traffic density in the area at the time and place of the incident.

3.4.2 It is recognized that it would be impracticable to lay down precise definitions of all types of

A 20/Res.851 - 14 -

general guideline the master of the ship should make reports in cases of:

.1 damage, failure or breakdown which affects the safety of ships; examples of such incidents

are collision, grounding, fire, explosion, structural failure, flooding, cargo shifting; and

.2 failure or breakdown of machinery or equipment which results in impairment of the safety

of navigation; examples of such incidents are failure or breakdown of steering gear,

propulsion plant, electrical generating system, essential shipborne navigational aids.

________

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