CERTIFICATES AND DOCUMENTS REQUIRED TO BE CARRIED ON BOARD SHIPS - 23 DECEMBER 2011

The International Maritime Organization (IMO)
has published revised list of certificates and documents required 
to be carried on board ships.


THE NEW REQUIREMENTS


According to IMO Circular FAL.2/Circ.123-MEPC.1/Circ.769-MSC.1/Circ.1409 the following additional documents are
required to be carried on board ships. This Circular supersedes IMO FAL.2/Circ.87-MEPC/Circ.426-MSC/Circ.1151.
According to IMO circular, the following additional documentation shall be carried on board ships:


􀂃 COATING TECHNICAL FILE containing specifications of the coating system applied to dedicated seawater
ballast tank in all types of ships and double-side skin spaces of bulk carriers of 150 meters in length and
upwards, record of the shipyard's and shipowner's coating work, detailed criteria for coating sections, job
specifications, inspection, maintenance and repair, shall be kept on board and maintained throughout the
life of the ship.


􀂃 CONSTRUCTION DRAWINGS applicable to ship constructed on or after 1 January 2007.


􀂃 SHIP CONSTRUCTION FILE with specific information should be kept on board oil tankers of 150 meters in
length and above and bulk carriers of 150 meters in length and above, constructed with single deck, topside
tanks and hopper side tanks in cargo spaces, excluding ore carriers and combination carriers based on
year of built.



􀂃 MAINTENANCE PLAN shall include the necessary information about fire protection systems and fire-fighting
systems and appliances as required under regulation II-2/14.2.2. For tankers, additional requirements are
referred to in regulation II-2/14.4.


􀂃 TRAINING MANUAL which may comprise several volumes shall contain instructions and information, in
easily understood terms illustrated wherever possible, on the life-saving appliances provided in the ship and
on the best methods of survival. Any part of such information may be provided in the form of audio-visual
aids in lieu of the manual.


􀂃 NAUTICAL CHARTS AND NAUTICAL PUBLICATIONS for the intended voyage shall be adequate and up-todate.
An electronic chart display and information system (ECDIS) is also accepted as meeting the chart
carriage requirements of this subparagraph.


􀂃 INTERNATIONAL CODE OF SIGNALS AND A COPY OF VOLUME III OF IAMSAR MANUAL all ships required to
carry a radio installation shall carry the International Code of Signal; all ships shall carry an up-to-date copy
of Volume III of the International Aeronautical and Maritime Search and Rescue (IAMSAR) Manual


􀂃 RECORDS OF NAVIGATIONAL ACTIVITIES all ships engaged on international voyages shall keep on board a
record of navigational activities and incidents including drills and pre-departure tests. When such
information is not maintained in the ship's log-book, it shall be maintained in another form approved by the
Administration.


􀂃 MANOEUVRING BOOKLET The stopping times, ship headings and distances recorded on trials, together with
the results of trials to determine the ability of ships having multiple propellers to navigate and manoeuvre
with one or more propellers inoperative shall be available on board for the use of the master or designated
personnel.


􀂃 RECORDS OF HOURS OF REST daily hours of rest of seafarers shall be maintained on board.


􀂃 INTERNATIONAL ANTI-FOULING SYSTEM CERTIFICATE for ships of 400 GT and above engaged in
international voyages, excluding fixed or floating platforms, FSUs, and FPSOs, shall be issued after
inspection and survey an international Anti-fouling System Certificate together with a Record of Antifouling
Systems.


􀂃 DECLARATION ON ANTI-FOULING SYSTEM for ships of 24 meters or more in length, but less than 400 GT
engaged in international voyages, excluding fixed or floating platforms, FSUs, and FPSOs, shall carry a
Declaration signed by the owner or Owner's authorized agents. Such Declaration shall be accompanied by
appropriate documentation (such as a paint receipt or a contractor invoice) or contain appropriate
endorsement.


􀂃 INTERNATIONAL AIR POLLUTION PREVENTION CERTIFICATE for ships constructed before the date of entry
into force of the Protocol of 1997 shall be issued with an International Air Pollution Prevention Certificate.
Any ship of 400 GT and above engaged in voyages to ports or offshore terminals under the jurisdiction of
other Parties and platforms and drilling rigs engaged in voyages to waters under the sovereignty or
jurisdiction of other Parties to the Protocol of 1997 shall be issued with an International Air Pollution
Prevention Certificate.


􀂃 OZONE DEPLETING SUBSTANCES RECORD BOOK for each ship subject to MARPOL Annex VI/reg.6.1 that has
rechargeable systems that contain ozone-depleting substances shall maintain an ozone-depleting
substances record book.


􀂃 FUEL OIL CHANGEOVER PROCEDURE AND LOG-BOOK (RECORD OF FUEL CHANGEOVER) for those ships
using separate fuel oils to comply with MARPOL Annex VI regulation 14.3 and entering or leaving an
emission control area shall carry a written procedure showing how the fuel oil changeover is to be done.
The volume of low sulphur fuel oils in each tank as well as the date, time and position of the ship when any
fuel oil changeover operation is completed prior to the entry into an emission control area or commenced
after exit from such an area shall be recorded in such logbook as prescribed by the Administration.


􀂃 MANUFACTURER’S OPERATING MANUAL FOR INCINERATORS for incinerators installed in accordance with
the requirements of MARPOL Annex VI regulation 16.6.1 shall be provided with a Manufacturer's Operating
Manual, which is to be retained with the unit.


􀂃 BUNKER DELIVERY NOTE AND REPRESENTATIVE SAMPLE of the fuel oil delivered shall be kept on board in
accordance with requirements of MARPOL Annex VI regulations 18.6 and 18.8.1.


􀂃 TECHNICAL FILE for every marine diesel engine installed on board a ship shall be provided with a Technical
File. The Technical File shall be prepared by the applicant for engine certification and approved by the
Administration, and is required to accompany an engine throughout its life on board ships. The Technical
File shall contain the information as specified in paragraph 2.4.1 of the NOx Technical Code.


􀂃 RECORD BOOK OF ENGINE PARAMETERS where the Engine Parameter Check method in accordance with
paragraph 6.2 of the NOx Technical Code is used to verify compliance, if any adjustments or modifications
are made to an engine after it’s pre-certification; a full record of such adjustments or modifications shall
be recorded in the engine's Record Book of Engine Parameters.


􀂃 LRIT CONFORMANCE TEST REPORT should be issued, on satisfactory completion of a conformance test, by
the Administration or the ASP who conducted the test acting on behalf of the Administration and should be
in accordance with the model set out in appendix 2 of MSC.1/Circ.1307.


􀂃 OIL DISCHARGE MNITORING AND CONTROL (ODMC) OPERATIONAL for every oil tanker fitted with an Oil
Discharge Monitoring and Control system shall be provided with instructions as to the operation of the
system in accordance with an operational manual approved by the Administration.


􀂃 SHIP STRUCTURE ACCESS MANUAL this regulation applies to oil tankers of 500 GT and over and bulk
carriers, as defined in regulation IX/1, of 20,000 GT and over, constructed on or after 1 January 2006. A
ship's means of access to carry out overall and close-up inspections and thickness measurements shall be
described in a Ship structure access manual approved by the Administration, an updated copy of which shall
be kept on board.


􀂃 VOC MANAGEMENT PLAN for tankers carrying crude oil, to which MARPOL Annex VI regulation 15.1 applies,
shall have on board and implement a VOC Management Plan.


􀂃 OFFSHORE SUPPLY VESSEL DOCUMENT OF COMPLIANCE should be issued after satisfied that the vessel
complies with the provisions of the Guidelines for the design and construction of Offshore Supply Vessels,
2006.


Detail full list of certificates and documents required to be carried on board ships can be found through
FAL.2/Circ.123-MEPC.1/Circ.769-MSC.1/Circ.1409

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