Monthly Report










Monthly Report
Vessel:                         .
From:     /     /   .To :     /     /     .











Report enclosures:
1.      Master Monthly report                           
2.      Vessel’s certificates list.
3.      Deck Maintenance activities report.
4.      Safety equipment report.
5.      Ch. Engineer monthly report.
6.      Engine Maintenance activities report and spare parts
        consumption .
7.      Critical equipment report.

{Total number of pages to this report .................}



Monthly Report
1 – Master Report

M.V: .......................................                                                               Date: .......................

-          Total distance run …………………… N. Miles.
-          Average speed ………………………. Knots.

-          Fresh Water Statement :

·         Fresh water received…………………:……………….… M. Tons. ( ATTACH RECEPTS )
·         Fresh water produced ………………..:…………………. M. Tons.
·         R.O.B………………………...………:………………….. M. Tons.
·         Total consumed ………………………:………………… M. Tons.
·         Consumption rate…………………….:…………………….M. Tons / Day.

-          Purchases :
 
-          Crew sign off / on                                    Yes …….            No ……. ( ATTACH LETTERS )

-          Crew to doctor                                          Yes …….            No ……. ( ATTACH LETTERS )

-          Deck requisitions received                       Yes …….            No ……. ( ATTACH DELIVERY NOTES )

-          Provision received                                    Yes …….            No ……. ( ATTACH DELIVERY NOTES)

-          Paints received                                         Yes …….            No ……. ( ATTACH DELIVERY NOTES)

-          Garbage disposed ashore                         Yes …….            No ……. ( ATTACH RECEIPT )

-          Sludge disposed ashore                            Yes …….            No ……. ( ATTACH RECEIPT)

-          Cargo Documents :
Attach following documents to this report :

i)                   Stowage plan for each port .
ii)                 Stability calculations for each voyage .
iii)               Cargo manifests .
iv)               Mate’s receipt .
v)                 Bills of lading ( if available )



-         Ports Called & Dates :


Port Name

Arrival Date
Time
Departure Date
Time
Total Tugs used
In / Out

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-          Security levels :-
 
-          Port state control boarded                       Yes …….            No ……. ( ATTACH REPORT )
 
-          Sea protest presented                              Yes …….            No ……. ( ATTACH COPY )

N.B.  Attached to this report

i)                    Deck requisition .
ii)                  Provision requisition .
iii)                Deck maintenance forms .

 Master :                                                Stamp
  Name :....................................                                            

  Signature :.............................                                               Date :..............................                         
Monthly Report
2 – Vessel Certificates List

M.V.: ..................................                                          Date: ..................................
Certificate
Issue date
Expiry date
Next
 inspection date
 
(if applicable)
1.     Registration Cert.



2.     Classification Cert.(Hull & Mech.)



3.     Load line Cert.



4.     Safety construction Cert.



5.     Safety equipment Cert.



6.     IOPP Cert.



7.     Safety Radio Cert.



8.     Int. Tonnage Cert.



9.     National Tonnage Cert.



10.                          Sewage



11.                          Garbage



12.                          Dangerous Goods



13.                          SMC



14.                          Copy of DOC.



15.                          Mini. Safe Manning Cert.



16.                          Suez Canal Tonnage Cert.



17.                          Halon Station Cert.



18.                          Foam Station Cert.



19.                          Portable fire fighting extinguishers.



20.                          Life rafts Cert.



21.                          Radio Station License.



22.                          Insurance Certificate for pollution.



23.                          De-ratting Certificate.



24.                          Medical Cert.



25.                          Cargo Gear.



26.                          Sailing Permit.



27.                          Isps.



Master :
Name :.......................................
Signature :.................................

Monthly Report
3 – Deck Maintenance Activities Report

M.V.: ..................................                                          Date: ..................................               


























Chief Officer :

Name :.......................................

Signature :..................................


Monthly Report
4 – Safety Equipment Report

M.V.: ..................................                                          Date:................................               

1. Life boats:




2. Life rafts:




3. Personal Safety Equipment:
(Life jackets – lifebuoys – breathing apparatus – thermal protective aids – emersion suits – eebd )





4. Distress Signals / Equipment:
(Line throwing–hand flares-smoke signals-parachute signals-EPIRB-SART- man overboard)







Chief Officer :
Name :.......................................

Signature :..................................



Monthly Report
5 – Chief Engineer Report

M.V.: ..................................                                          Date.................................               

-         Bunker & L.O. Statement :

Type
R.O.B.
( Previous Month )

Received
( This Month )

Total
Consumed
(This Month )
R.O.B.
IFO 180

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Gas oil

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M.E.L.O.

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A.E.L.O.

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Hyd. oil

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Other oil

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Grease

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-          Average consumption ( IFO )………………:……………….… M. Tons / 24 HRS. Run
-          Average consumption ( Gas oil )………...…:……………….… M. Tons / 24 HRS. Run
-          Average consumption ( M.E.L.O. )…...……:……………….… M. Tons / 24 HRS. Run
-          Average consumption ( A.E.L.O. )…………:……………….… M. Tons / 24 HRS. Run

-         General Remarks :






-          Running Hours :
Engine
Total
Previous Month
Total
This Month

Grand Total

Main Engine

……………….....HRS


……………….....HRS


……………….....HRS

Aux. Eng. No. 1

……………….....HRS


……………….....HRS


……………….....HRS

Aux. Eng. No. 2

……………….....HRS


……………….....HRS


……………….....HRS

Aux. Eng. No. 3

……………….....HRS


……………….....HRS


……………….....HRS


-          Class inspections carried out                   Yes …….            No ……. ( ATTACH REPORT )



-          PSC inspections carried out                     Yes …….            No ……. ( ATTACH REPORT )



-          Workshop repairs carried out                   Yes …….            No ……. ( ATTACH REPORT )



-          Spare parts received                                 Yes …….            No ……. ( ATTACH RECEIPTS )

-          Engine requisitions received                    Yes …….            No ……. ( ATTACH DELIVERY NOTES )


N.B.  Attached to this report

i)                    Engine requisition .
ii)                  Engine maintenance forms .

Chief Engineer                                Stamp
  Name :....................................                                            

 Signature :................…...........                                                    Date :.............................
Monthly Report
6 – Engine Maintenance Activities Report
and Spare Parts Consumed

M.V.: ..................................                                          Date.................................               

A.    Maintenance Work :






























B.    Spare Parts Consumed :






























Chief Engineer:

Name: .......................................

Signature: ..................................


Monthly Report
7 – Critical Equipment Report

M.V.: ..................................                                          Date:................................               

        
1. Emergency  Generator:
Tested :  Yes / No                                                       On date:
Condition:

2. Emergency Fire Pump:
Tested :  Yes / No                                                       On date:
Condtion:

3. Emergency Air Compressor:



4. Steering Main / Emergency:
(Single pump – Two Pumps – communication)


5. Alarms:



6. Fire Equipment:
(Extinguishers – fireman outfit - Int. Shore connection-  fire dampers- foam- halon – breathing apparatus…etc )

7. Emergency Stop Devices:
-Emergency stop for :Main Engine: -----------Main Engine Room Fans:--------------
                               Fuel Oil Pumps--------- ●Quick closing valves-------------------
                               Airfans and flaps--------Foam flaps-------------------------------

Chief Engineer:
Name: ......................................                            Signature: ..................................
                                                                                                                                 

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