PARIS MOU LAUNCHES HARMONISED VERIFICATION PROGRAMME (HAVEP) ON PASSENGER SHIPS

PARIS MOU LAUNCHES HARMONISED VERIFICATION PROGRAMME (HAVEP) ON PASSENGER SHIPS

In May 2012 the Paris MoU

Port State control committee

agreed to organize a

Harmonised Verification

Programme (HAVEP) on

passenger ships safety. The

HAVEP has commence on

January 1, 2013 and ending

on December 31, 2013.

The HAVEP aims to ensure that in the event of shipboard emergency the crew can organise themselves into an effective team to tackle the emergency as well as the officers and crew can effectively communicate with each other and shore based support and rescue services. Additionally, the HAVEP aims to ensure that the Master is in control and information is following to/from the command centre and in the event of the situation getting out of hand the crew and passengers can safely abandon the ship.

The HAVEP excludes passenger ferries and passenger high-speed craft.
WHAT THE HAVEP WILL INCLUDE?
The HAVEP will concentrate on the following items:
 Fire drill;
 Passenger muster and evacuation;
 Abandon ship drill;
 Testing the emergency source of power; and
 Operation of watertight doors.

During the HAVEP the Master shall ask the local Coastguard / Coast Radio station to participate in the exercise. Additionally, the Company may also be asked to participate. If passengers are onboard it is up to the discretion of the Master whether they should be encouraged to attend the passenger muster and abandon ship drill.
Paris MoU has prepared a questionnaire with items to be checked during the HAVEP.


Press release

26 November 2012
Paris MoU launches Harmonised Verification
Programme (HAVEP) on passenger ships
The 27 member States of the Paris MoU will focus their attention on
passenger ship safety in 2013. In May 2012 the Paris MoU Port State Control
Committee agreed to organise a Harmonized Verification Programme
(HAVEP) on operational controls on passenger ships. The HAVEP will last for
twelve months, commencing on 1 January 2013 and ending on 31 December
2013.
During the HAVEP, Port State Control Officers (PSCOs) will witness an operational
control comprising a standard emergency scenario which will include a simulated
machinery space fire, a passenger evacuation and muster drill and an abandon
ship drill which will include lowering of lifeboats to the water and taken away under
power. During the inspection attention will also be given to the on-board decision
support system, ship/shore communications, SAR plans, records of crew training,
supply of emergency power and operation of watertight doors.
The main purpose of the HAVEP is to verify that:
• In the event of a shipboard emergency the crew can organise themselves
into an effective team to tackle the emergency;
• The officers and crew can communicate effectively with each other and with
shore based support and rescue services;
• The Master is in control and information is flowing to/from the command
centre; and
• In the event of the situation getting out of hand the crew and passengers
can safely abandon the ship.
PSCOs will use a questionnaire listing a number of items to be covered during the
HAVEP. All items will be verified in more detail for compliance with related items in
SOLAS Chapters II, III and V.
The PSCOS will require to:
• Witness the testing of emergency power, which will include simulating
failure of the main power supply and automatic starting and loading of the
Emergency Generator. Testing of emergency batteries under load;
• Verify operation of watertight doors including remote closing of all doors
from the bridge and manual closing of selected doors locally and from
above the bulkhead deck;
The HAVEP will be time consuming and will involve the majority of the crew for part
of the day. In order to provide some flexibility owner/operators may liaise with the
Paris MoU regarding their cruise schedule to determine a suitable port to carry out
the HAVEP, bearing in mind operational considerations such as passenger turn
around.
More detailed information and the questionnaire has been attached.
When deficiencies are found, actions by the port State may vary from, recording a
deficiency and instructing the master to rectify it within a certain period, to detaining
the ship until serious deficiencies have been rectified. In the case of detention,
publication in the monthly detention list of the Paris MoU web site will take place. It
is expected that the Paris MoU will carry out approximately 500 inspections during
the HAVEP.
The results of the campaign will be analysed and findings will be presented to the
governing bodies of the MoU for submission to the IMO.
Contact
Mr. Richard W.J. Schiferli
Secretary General Paris MoU
on Port State Control
PO Box 90653
2509 LR The Hague
The Netherlands
Tel: +31 (0)70 456 1509
Fax: +31 (0)70 456 1599
E-mail: Richard.Schiferli@parismou.org
Web-site: www.parismou.org
Notes to editors:
Regional Port State Control was initiated in 1982 when fourteen European countries agreed to coordinate
their port State inspection effort under a voluntary agreement known as the Paris
Memorandum of Understanding on Port State Control (Paris MOU). Currently 27 countries are
member of the Paris MOU. The European Commission, although not a signatory to the Paris MOU,
is also a member of the Committee.
The Paris MoU is supported by a central database THETIS hosted and operated by the European
Maritime Safety Agency in Lisbon. Inspection results are available for search and daily updating by
MoU Members. Inspection results can be consulted on the Paris MoU public website and are
published on the Equasis public website.
The Secretariat of the MoU is provided by the Netherlands Ministry of Infrastructure and the
Environment and located in The Hague.
Port State Control is a check on visiting foreign ships to verify their compliance with international
rules on safety, pollution prevention and seafarers living and working conditions. It is a means of
enforcing compliance in cases where the owner and flag State have failed in their responsibility to
implement or ensure compliance. The port State can require defects to be put right, and detain the
ship for this purpose if necessary. It is therefore also a port State’s defence against visiting
substandard shipping.

Press release
A Harmonized Verification Programme (HAVEP) on passenger ships1 will take place from
01 January to 31 December 2013.
Passenger ferries and passenger high-speed craft are excluded from the HAVEP.
The HAVEP will be conducted on ships eligible for inspection under the targeting system
during the period of the HAVEP.
Prior to arrival, the ship will be informed that an operational drill, including lowering of
lifeboats, has to be performed and that all responsible crew should be available.
The HAVEP will concentrate on operational controls2 related to:
1. fire drill;
2. passenger muster and evacuation;
3. abandon ship drill;
4. testing the emergency source of power
5. operation of watertight doors.
The PSCO will wish to see the Decision Support System and the SAR Co-operation
Plan.
The passengers and crew should be informed in advance that an operational drill will be
taking place.
The report of inspection and the HAVEP will be entered into Paris MoU information system
THETIS. Deficiencies, if any, will be indicated on PSC inspection report.
The master may be provided with a copy of the HAVEP questionnaire when completed.
1 A passenger ship is a ship certificated to carry more than 12 passengers.
2 An operational control is one carried out in accordance with Annex 9 of the Memorandum of Understanding
(paragraphs 5 and 9)
Upon arrival on board the ship, the master will be informed about the purpose of the
visit and the extent of the control. The master should have received prior notification
of the HAVEP.
At the beginning of the operational control, the master should present evidence of
the crew’s last participation in emergency drills on board. The master will be asked to
produce documentary evidence of the crewmembers familiarisation and Basic
Training. (Personal Survival Techniques, Fire Prevention and Fire Fighting,
Elementary First Aid, Personal Safety and Social Responsibility, crowd
management, safety training , crisis management and human behaviour). It will be
taken into account collection of these documents, can take some time.
At the master’s discretion the areas of the engine room and accommodation for the
fire drill and methods of operational control will be agreed upon. The master will be
instructed not to inform the crew about the areas of operational control, this could
lead to a distorted picture of the crew’s performance in an emergency situation.
To ensure a safe execution of the operational control, the sequence of operational
controls will be arranged with the master and the senior officers. To be able to
properly assess the process the master should explain to the PSCO the way
emergency response is organised on board, according to Company procedures,
before the operational control is executed.
During the operational control, the PSCO(s) will question the crewmembers,
particularly those assigned to assist passengers, in order to get an impression of the
safety awareness on board the ship.
The main point of the HAVEP is to ensure that:
• In the event of a shipboard emergency the crew can organise themselves into
an effective team to tackle the emergency;
• The officers and crew can communicate effectively with each other and with
shore based support and rescue services;
• The Master is in control and information is flowing to/from the command
centre; and
• In the event of the situation getting out of hand the crew and passengers can
safely abandon the ship.
The PSCO will clearly explain to the Master exactly what is required and expected
during the drill, bearing in mind there may be language difficulties. PSCOs will not
interfere during the drill, (unless they witness an action which is clearly unsafe or
dangerous at which point the PSCO will stop the drill.
The Master will be requested to ask the local Coastguard / Coast Radio station to
participate in the drill by setting up radio communications. It must be made clear to
both the Master and the Coastguard that this is for exercise purpose only.
The Master may also be requested to make contact with the Company, for exercise,
if this is included in the Decision Support System of the ship.
During the HAVEP one standard scenario will be followed. A fire drill, followed by a
passenger evacuation and abandon ship drill should be carried out.
The scenario will comprise:
1. Incident Stage: A report or alarm received on the bridge and acted upon by
an incident party.
2. Escalation stage: The incident progresses to a major fire which requires the
ship to deploy fire, boundary cooling, casualties of passenger and /or crew,
evacuation and closing down parties, as appropriate.
3. Muster stage - Personnel should be mustered at some time to be determined
by the master, lifeboats should be prepared.
4. Abandon Ship stage – The fire fighters should withdraw and the
crew/passengers abandon ship. Lifeboats should be lowered and sent away,
provided it is safe to do so.
If passengers are onboard it is up to the discretion of the master whether they should
be encouraged to attend the passenger muster and abandon ship drill. Note: There
is NO intention that passengers actually embark the lifeboats. If passengers take
part it should made clear to them that they must follow Instructions from the crew to
go to their muster station, put on their lifejacket, remain calm and listen for instruction
and take no active part of the drill.
During the inspection the PSCO’s will observe whether or not all crewmembers can
communicate with each other and with passengers, especially in emergency
situations.
The PSCO will check that the requirement for at least one person to be assigned to
perform only radio communication duties during a distress incident is being complied
with. That officer’s position should be clearly shown on the muster list and they
should have no additional duties assigned to them during the incident.
The ability of the radio communications officer to understand and be understood by
the Coastguard/rescue services should be observed.

Nieuwe Uitleg 1
P.O. Box 90653
2509 LR The Hague
The Netherlands
Telephone: +31 70 456 1508
Telefax: +31 70 456 1599
E-mail: secretariat@parismou.org
Internet : www.parismou.org
HARMONISED VERIFICATION PROGRAMME (HAVEP) ON PASSENGER SHIPS
01 JANUARY 2013 – 31 DECEMBER 2013
Ship’s name and IMO number
IMO Company number
Port of inspection
Date of inspection
No. QUESTION YES NO
GENERAL
1 Fire Control Plan satisfactory? S74/CII-2/R15.2.4 (Code 07122)
2 Muster list satisfactory? S74/CIII/R8 (Code 04108)
3 Decision support system satisfactory? S74/CIII/R29 (Code 01109)
4 Is the ship provided with an integrated system of contingency
planning for shipboard emergency plans? (For information)
5 Record of emergency training and drills satisfactory? S74/CIII/R19
(Code 11131)
6 Is the SAR Co-Operation Plan satisfactory? S74CV/R7 (Code
01302)
7 Can master confirm when a Damage Control Exercise was carried
out? No convention reference. (Code 04111)
8* Operation of Watertight Doors (WTD) satisfactory? S74/CII-/R13
(See guidance for applicable dates) (Code 02101)
9* Emergency source of power satisfactory? S74/CII-1/R25 (See
guidance for applicable dates) (Code 04114)
10* Command, Control, Communication satisfactory? S74/CIII/R19
(Code 04109)
FIRE DRILL
11 Initial response to incident satisfactory? S1999/00/R15 (Code
07125)
12* Bridge team response satisfactory? S1999/00/R15 (Code 07125)
13* Fire party(s) satisfactory?) S1999/00/R15 (Code 07125)
14 Ancillary parties (eg boundary cooling, stretcher party)
Satisfactory? S1999/00/R15 (Code 07125)
PASSENGER EVACUATION AND MUSTER
15 Passenger accounting satisfactory? S06/III/19.3.4 (Code 01410)
16* Muster personnel reacted satisfactorily? S06/III/19.3.4 (Code
01410)
17 Instruction at assembly/muster station satisfactory? S06/III/19.3.4
(Code 01410)
ABANDON SHIP
18* LSA preparation and manning satisfactory S06/III/19.3.4 (Code
01410)
N/A
19* Lifeboats lowered and sent away satisfactorily S06/III/19.3.4 (Code
01410)
20 Was ship detained as a result of HAVEP?
Notes:
Nieuwe Uitleg 1
P.O. Box 90653
2509 LR The Hague
The Netherlands
Telephone: +31 70 456 1508
Telefax: +31 70 456 1599
E-mail: secretariat@parismou.org
Internet : www.parismou.org
1. Any question answered with a “NO” MUST be accompanied by a relevant deficiency on the
Report of Inspection.
2. Some deficiencies are of such a serious nature that they should be considered as a “no-go” item
(marked with an * and a RED BOX), warranting the detention of the ship.
3. Other items may warrant the detention by themselves or in combination with other items. Deficiency
codes and convention references are given for each question.
4. If lifeboats not lowered Qu 19 can be answered N/A

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