Vessel Internal Audit Checklist sample


Vessel Internal Audit Checklist

M/V:……………………..                                                                         Date:……………………….

I.      – VESSEL TOUR
      ITEMS
COMMENT
q  Is the vessel moored correctly along side quay / or at anchors?

q  Are ship’s staffs wearing promptly as required by company’s instructions?

q  Is their any defect in the ship’s hull or equipment?
q  (If any, are actions taken according to company’s system?)

q  Are lists for equipment posted in safety equipment lockers?

q  Condition of accommodation spaces.

q  Condition of ship’s galley & provision stores.

q  Safety signs & symbols, including operational instructions, are posted?

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II.          Master
    1- Documents
COMMENT
q  Official logbook.

q  Registration certificate.

q  Load Line Cert.

q  Safety Equipment Cert.

q  Safety Construction Cert.

q  Safety Radio Cert.

q  IOPP Cert.

q  International sewage certificate

q  Tonnage 66 Cert.

q  Lifting Appliances Certificate

q  Cargo Gear Book.

q  Quarterly List for Class.

q  Hull and machinery Class certificate.

q  Dangerous Goods Cert.(if applicable)

q  Servicing documents for FI.FI. Portable Extinguishers

q  Servicing cert. for foam plant

q  Servicing cert. for halon plant

q  Servicing documents for life-rafts.

q  Insurance Cert. for Oil Pollution.

q  Certificates of competency & training for crew.

q  Breathing apparatus certificate.

q  Crew List.

q  Minimum Safe Manning.

q  DOC (copy)

q  SMC.

q  Sailing Permit

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    2 – Approved Documents
COMMENT
q  SOPEP.

q  Stability Manual.

q  Cargo Securing Manual.

q  CSR

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    3 – Rules & Regulations
COMMENT
q  Load Line 66 .

q  SOLAS.

q  STCW.

q  COLREGS.

q  MARPOL.

q  ISM Code.

q  ISPS Code

q  Code of Signals

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   4 – Other documents
COMMENT
q Code of safe working practice for merchant seamen (CSWPMS)

q International Medical Guide.

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5 – Safety Management System Manuals
COMMENT
q Safety Management Manual.

q Shipboard Procedure Manual.

q Safety Manual.

q Contingency Plan.(office - ship).

q Incident Reporting System.

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    6 – SMS Records 
COMMENT
q  Master Standing Orders.

q  Night Orders.

q  Monthly report file.

q  IRS file.

q  Minutes of Safety Meeting.

q  Master’s Review of SMS.

q  Master’s hand over file.

q  Internal Audit Records.

q  External Audit Records.

q  Crew familiarization records.

q  Circulars file.

q  Ship’s crew Qualification & Certification records.

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III. Bridge Operations
    1- Bridge Records
COMMENT
q  Bridge logbook.

q  Voyages plans file.

q  Chart correction log.

q  Chart catalog.

q  Notice to Mariners.

q  Pilots (Sailing Directions).

q  List of Lights.

q  Radio Signals.

q  Compass deviation record.

q  Preparation for departure file.

q  Preparation for arrival file.

q  Maker’s manuals for navigation equipments.

q  Steering gear testing record.

q  Compass variation record.

q  IMO code of signals.

q  Nautical Almanac.

q  Tide Tables.

q  Nautical Charts.

q  Gmdss log

q  Epirb annual service log

q  Iamsar ( Chapter III )

q  Radio equipment manuals

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IV. Safety Officer
    1- Safety Equipment  Records
COMMENT
q  Record of life boats equipment.

q  Safety equipment plan / record

q  Life raft servicing record.

q  Breathing apparatus records.

q  Life jackets & lifebuoys records.

q  Muster lists.

q  Drills record.

q  Safety equipment training record

q  Weekly & monthly check lists

for safety equipment

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q  2- Fire Appliances Records
COMMENT
q  Fire control plan.

q  List of portable fire extinguishers & record for inspection.

q  Fire alarms / detectors, inspection records.

q  Fireman’s out fittings.

q  Foam concentrate test log

q  Halon system service log

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V. Deck cargo & Accommodation
    1- Cargoes
COMMENT
q Cargo stowage plan.

q Bill of lading / cargo manifest.

q Chief officer log book.

q Deck preparation for departure.

q Deck preparation for arrival.

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   2- Deck Maintenance
COMMENT
q Deck maintenance records.

q Entry into closed spaces records.

q Hot works records.

q Deck activities book.

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   3- Accommodation and Galley
COMMENT
q  Garbage disposal records.

q  Garbage Management plan.

q  Records for inspection of Galley & provisions stores.

q  Medicines & Medical equipment records.

q  Safety signs posted around

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VI.          Engine Room Operation
    1- Chief Engineer
COMMENT
q  Hand over records for Chief Engineers.

q  Maker’s Manuals.

q  Engine Room log book.

q  Machineries & equipment Maintenance records.

q  Engineering monthly reports.

q  Spare parts requisitions.

q  Class quarter list.

q  Preparation for departure records.

q  Preparation for arrival records.

q  Welding & Hot works records.

q  Fire & Safety equipment in Engine Room.

q  Cleanliness of Engine room & bilges.

q  Signs for safe working practices & Safety Equip around Engine Room & Work Shop.

q  Posted operation instruction for :
q  Emergency Gen. / Emergency fire
q  pump / O.W.S / ……………

q  Bunker checklists & Oil record book.

q  Awareness for emergencies.

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